Eligibility Criteria
Who can apply?
Individuals, organisations and incorporated groups who are based in Scotland and have appropriate demonstrable experience of delivering screen education activity in Scotland.
Organisations currently in receipt of funding from Creative Scotland and/or Screen Scotland, including Multi-Year Funded Organisations (MYFOs) can apply, but will be required to demonstrate why the proposed activity is separate to their existing funding agreement, and how it will enhance the current and future plans.
A single lead applicant must submit applications. Partners can be included and should be clearly identified and where relevant, letters of support or commitment should be provided, along with CVs of those involved in delivery of the proposed activity.
Who cannot apply?
Applicants who do not work with the film and screen education sector, or do not have appropriate, demonstrable experience in delivering film and screen education activity
Applicants based outside of Scotland
Applicants seeking support for activity taking place outside of Scotland
Applicants whose proposed activity is not clearly defined film and screen education activity
Supported activity and costs
What activity can this fund support?
Film and Screen education activity for children, young people or adults in Scotland
Professional development for teachers or educators
Delivery by experienced practitioners with a demonstrable track record of successful delivery of film and screen education
Project planning, delivery and evaluation costs
Access and inclusion costs.
What activity does this fund not support?
Activity taking place outside of Scotland
Filmmaking equipment purchase or hire
Film licensing
Guest speakers without a clear and valid educational rationale
Activity where the primary purpose is not clearly learning
Promotional merchandise
How much can I apply for?
You can apply for between £1,000 and £30,000 per project.
Projects can last for up to 12 months.
Budgets should be reasonable and proportionate and reflect fair and appropriate costs.
Fund timeline
When can I apply?
There are no deadlines for this fund, meaning you can apply at any time throughout the year, subject to available budget allocations. Please check our website to ensure you are using the most up-to-date version of the funding guidance.
You can apply up to 8 weeks before your activity is scheduled to begin.
If you apply with less than 8 weeks before your activity begins, your application will be deemed ineligible.
How long will it take to get a decision?
Decisions will take up to 8 weeks from the date we receive your application form and consider it complete. Applications are assessed as they are received.
We recommend applying as early as possible to allow time for assessment, funding decisions to be reached and any conditions to be met before your project is planned to begin. We do not fund projects that have already started.
How to apply
Applications to the Screen Education Fund should be made through the Application Form available on Screen Scotland’s website and submitted by email to [email protected]
Before applying, all applicants must ensure they have read this fund guidance and the application form in full.
Please ensure you have read the information on who can and cannot apply to this fund and ensure you and your project are eligible before starting an application.
Assessment Criteria
What criteria will we assess applications against?
Projects respond to a clear need and/or opportunity and explain why this is necessary
Projects have clear and realistic aims, SMART objectives and demonstrable outcomes
Projects target specific people with clear routes for how participants will be recruited
Projects have clear delivery and management plans
Projects have comprehensive evaluation plans, including use of SMART objectives
Projects demonstrate a commitment to Equalities, Diversity and Inclusion, Fair Work and Environmental Sustainability
The strongest applications will demonstrate a clear understanding of film and screen education, appropriate scale and budgeting, and a realistic plan for delivery.
Delivery staff and professional practice
Projects must involve qualified and/or experienced film and screen education practitioners appropriate to the activity being delivered.
Your application should:
Provide CVs of delivery staff
Demonstrate relevant skills and experience in film and screen education.
Screen Scotland is committed to ensuring that artists and creative professionals are paid fairly and appropriately for their time and expertise. Applicants should refer to Creative Scotland’s Rates of Pay Guidance when setting fees and budgets.
Equalities, Diversity and Inclusion and Access
Projects should remove barriers and create inclusive opportunities.
Your application should explain:
Who may face barriers to participation
How you will address these barriers
What practical steps you will take to improve access
How you will create a welcoming and inclusive environment.
Applicants should also provide an Equalities, Diversity and Inclusion Policy, Equal Opportunities Policy, or an equivalent statement appropriate to the scale of the applicant and project.
More information:
Equalities, Diversity and Inclusion | Creative Scotland
Environmental Sustainability
Projects should take a practical and proportionate approach to environmental sustainability.
This may include:
Reducing waste and avoiding unnecessary materials
Minimising travel and using public transport where possible
Using local suppliers and resources and where this is not possible, suppliers and resources with a recognized environmental sustainability record
Considering environmental impact in project planning and delivery.
Where relevant, projects should also support participant awareness of sustainability in screen practice.
More information:
Environmental Sustainability | Creative Scotland
Fair Work
Projects must demonstrate a commitment to fair and respectful working practices, and are expected to align with Scottish Government Fair Work First principles.
This includes:
Paying the Real Living Wage to directly employed staff as a minimum
Paying freelancers and practitioners at appropriate industry rates
Recruiting fairly and appropriately
Using fair and transparent contracts
Supporting wellbeing and professional development
Providing appropriate channels for communication and feedback.
More information:
Fair Work | Creative Scotland
Fair Work First Guidance
Rates of Pay Guidance | Creative Scotland
Safeguarding
Projects must take the appropriate steps to safeguard participants and reduce the risk of harm or abuse. You should ensure your approach reflects current legislation and good practice.
If your project involves children, young people or vulnerable adults, you must have robust safeguarding measures in place. This should include:
A Safeguarding or Child Protection Policy
If you’re applying as an individual, the policy of one of the partner organisations you’re working with
A named safeguarding lead with clear contact details
Procedures for reporting and responding to concerns
A Code of Behaviour for staff and volunteers
Safer recruitment practices, including appropriate background checks
Proof of membership of the Protecting Vulnerable Groups (PVG) scheme for regulated roles
Regular review of safeguarding policies and procedures.
More information:
Creating Safety | Creative Scotland
Protecting Vulnerable Groups (PVG) Scheme
Safeguarding children and child protection | NSPCC Learning
Evaluation
Projects should have proportionate evaluation methods based on the scale and nature of the activity.
You should consider the aims, objectives and outcomes of your project and describe your evaluation process by explaining:
How the aims of your proposed project will be met
How the objectives of your proposed project will be delivered
How you will measure outcomes, including reflection on SMART objectives
This should include:
What you expect participants to experience
How you will measure these experiences
How you will gather feedback and evidence
How you will know if the project has been successful
Formal academic evaluation is not required. Evaluation should be an honest reflection of the programme, including areas for development identified through the process.
Applicants must ensure they are able to collect appropriate evaluation information outlined in their application to meet reporting requirements.
Supporting Materials
In addition to the application form, you should submit the following materials:
A detailed project budget on a separate excel spreadsheet
CVs of key personnel
A constitution or governing document, where applicable
An Equalities, Diversity and Inclusion or Equal Opportunities Policy or Statement
An Environmental Sustainability Policy or Statement
Letters of commitment from project partners, where applicable
Confirmation of partnership funding, where applicable
A completed risk assessment for the proposed project
A copy of the delivery organisations’ Safeguarding Policy, or link to same
Additional information may be requested depending on the scale and complexity of the project.
Monitoring and Reporting
If your application is successful, you will be required to report on progress and outcomes.
This will consist of an End of Project Monitoring Report and may include an Interim Report, depending on the scale and duration of your project. Requirements will be set out in your Funding Agreement and confirmed by your Lead Officer.
These reports allow Screen Scotland to:
Understand how your project is progressing
Ensure funding is being used as agreed
Capture the impact of funded activity.
Reporting should be proportionate to the scale of your project and focus on:
Activity delivered
Participants reached
Outcomes and learning
Any changes or challenges
Project spend
The final project payment is dependent on submission and approval of your End of Project Monitoring Report.
Where required, you may also be asked to provide financial information or supporting documentation to confirm project spend
Decision Making Process
Stage 1: Submission and Initial Checks
You submit your application and receive an email confirmation.
Screen Scotland checks your application for completeness and eligibility.
If eligible, your application moves to assessment, and you’ll receive a confirmation email.
If incomplete, you’ll be notified and given a short period to provide the missing information. If you do not do this, or if you do not meet the eligibility criteria for the fund, your application will not be assessed. You will be notified of this, and of the reasons why, by email.
If ineligible, you’ll be contacted by email with the reason.
Stage 2: Assessment
The Screen Education Team will assess your application and any supporting materials, with input from Screen Scotland and Creative Scotland colleagues where appropriate.
If clarification or additional information is required, Screen Scotland will contact you.
Applications are assessed against the criteria and priorities set out in the fund guidance.
Stage 3: Recommendation
Your application is either recommended for funding or rejected based on the fund guidance and criteria.
A panel of Screen Scotland staff including the Director or Executive Director of Screen, review recommendations before a final decision is made.
You may be offered a lower amount than requested.
Stage 4: Decision
You will receive an email confirming whether your application was successful or not.
If successful, you’ll receive:
An award letter with grant conditions (if applicable)
A Funding Agreement
Details of any conditions that must be met before funding is released (e.g. proof of additional funding, insurance or project milestones)
Recommendations to help achieve your project goals (these are optional).
A copy of your full assessment, if requested
If unsuccessful, you will receive feedback and can request the full assessment.
Payment and Conditions:
First payment (typically 75% of the award) is made once:
The Funding Agreement is signed
All funding conditions are met
Your bank details are verified.
Final payment is made after:
Your project is completed
You submit an End of Project Monitoring Report within 30 days of completion
The report is reviewed and approved by your assessing officer.
The documents above must be returned to Screen Scotland by the date specified in our confirmation email, failing which Screen Scotland reserves the right to withdraw the funding offer and you may have to reapply.
Stage 5: End of Project
At the end of your funded activity, you must complete the End of Project Monitoring Form to complete the application process and to release any final payments.
If you have any questions about your funding agreement, conditions or recommendations, please contact your assessing officer.
Appendix 1: Eligibility Checklist for Applicants
Before submitting your application, please ensure that it meets the criteria for the Screen Education Fund.
Eligibility Criteria
Criteria met
Film and Screen Education is clearly outlined as the primary activity of the application.
Project start date is a minimum of 8 weeks from the date of submission of application.
The application is for work to be delivered in Scotland, and the delivery team isbased in Scotland.
Application demonstrates the knowledge, skills, and experience of the delivery team through inclusion of information within the application form and CVs provided.
Applicants must have confirmed they have read and understood the application guidance.
Applicants must confirm if they object to receiving National Lottery Funding on religious and/or moral grounds.
Applicants must have a UK bank account.
Applicants are not in administration, bankrupt or insolvent or in the process of becoming so.
Applicants must not be in receipt of Multi-Year Funding unless activity is demonstrably separate to their MYF activity and has a national reach.
Application includes a detailed budget breakdown on a separate Excel or Numbers (mac) spreadsheet.
Application is not for equipment.
Application is not for film licensing.
Application includes Equalities, Diversity and Inclusion or Equal Opportunities Policy or Statement.
Application includes Environmental Sustainability Policy or Statement.
Application includes clear Safeguarding policy or proof of training and/or PVG membership.
Appendix 2: Legal and Compliance Requirements
Terms and Conditions
For the full Terms and Conditions of Creative Scotland funding, please visit our website .
Subsidy Control
Screen Scotland, as part of Creative Scotland, must comply with Subsidy Control legislation. Learn more on the Subsidy Control webpage .
Data Protection
Creative Scotland requires some personal information about you/your organisation to consider your application for funding. Without this information we will be unable to process your application.
If you would like to see a breakdown of the personal information we require, why it is required, what we do with that information and how long we have, please refer to our Privacy Notice on our website .
Creative Scotland may share your personal information with third parties to comply with the law and/or for our legitimate interests and/or the third parties concerned.
Where the personal information you have provided to Creative Scotland belongs to other individual(s), please refer to our Privacy Notice. Please ensure you share this Privacy Statement and Creative Scotland’s Privacy Notice with the respective individual(s).
You have some rights in relation to the personal information that Creative Scotland holds about you under data protection law. Information on how to exercise these rights is contained in our Privacy Notice or you can contact our Data Protection Officer .
If you have any concerns with how we have processed your personal information, you should contact our Data Protection Officer in the first instance, as we would welcome the opportunity to work with you to resolve any complaint. If you are still dissatisfied, you can submit a complaint to the Information Commissioners’ Office.
Complaints
As an organisation, we will always listen to and respond to any concerns that you may have. If you would like to make a complaint about either the service you have received from Creative Scotland or the way we have handled your application, we have a process that you can use.
Please note that Creative Scotland does not have an appeals process and for this reason, we are unable to accept complaints that relate solely to the decision we have made rather than how we have made it. For more information, please visit the complaints section of our website .
Freedom of Information (FOI)
Creative Scotland is committed to being as open as possible. We believe that the public has a right to know how we spend public funds and how we make our funding decisions. For more information, visit the Freedom of Information section of our website .
We are listed as a public authority under the Freedom of Information Act (Scotland) 2002. By law, we may have to provide your application documents and information about our assessment to any member of the public who asks to see them under the Freedom of Information (Scotland) Act 2002. We may not release those parts of the documents which are covered by one or more of the exemptions under the Act.
Please see the Freedom of Information website at www.itspublicknowledge.info for information about the Act generally and the exemptions. We will not release any information about applications during the assessment period, as this may interfere with the decision-making process.
